The Canvas version of the online Student Evaluation form was approved by DTREC on November 1, 2016 and is available for use by faculty. The information below only outlines the logistics of the Online Instructor Evaluation Student Feedback process.

Please direct all questions about evaluations to the All Faculty Association.

• The form needs to be controlled by the person doing the evaluation (Evaluator).
• Generally that means the Department Chair or other faculty, not the instructor being evaluated.
• The person compiling the results of the form (Compiler) is generally a department administrative assistant, though it may be the same person as the Evaluator, or someone else.
• Arranging access to the instructor’s instructional Canvas course is between the evaluator and the instructor. 

Request Form

To begin the process, the Evaluator needs to complete the form below.

Form: Online Instructor Evaluation Student Feedback Request

Once the request is complete by DE Support, all of the following will occur:

1. A Canvas course will be created that contains only the Student Evaluation survey and instructions.
2. All students in the instructional Canvas course (the one being used for evaluation) will be enrolled as "Students."
3. The Evaluator and Compiler will be enrolled as "Teachers."
4. All students will receive an email invitation to complete the survey.
5. The Evaluator and Compiler will also receive an email invitation.
6. When DE Support completes the request, a confirmation email from DE Support will be sent to the Evaluator and Compiler.
   1. Note: There is no email notification sent to the evaluator or compiler when the student completes the survey.

The Evaluator and Compiler decide when to retrieve and analyze the results of the survey, as well as when to delete the results from the Canvas system.

Reminder Notification to Students

Should the evaluator desire a reminder email be sent to students to complete the survey, respond to the confirmation email from SRJC DE Support with the request.

Guides and Instructions

Evaluation instructions are on the HR website under HR DEPARTMENT > Employee Resources > HR Forms and Resources > click on Evaluations to expand

• After unzipping the appropriate evaluation archive, see the document “DTREC Guidelines for Evaluating Online Instruction Rev 12-16-16.docx” for online evaluation instructions.
• Download the guide PDF: Compiling Online Instructor Evaluation Student Feedback
• Arranging access to the instructor’s instructional Canvas course is between the evaluator and the instructor. The instructor will add you to the course themselves using the guide below. 
  • PDF: How to Add Users to a Canvas Course by SRJC Email Address

    • Management, Classified, and contract employees are manually provisioned Canvas accounts. If the user you want to add is not found, then have them submit a request to have a Canvas account provisioned.

  • ​​​​​​​​​​​​​​Guide for the instructor to remove evaluator enrollment in their instructional course once the observation is complete.

    • https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-remove-an-enrollment-from-a-course/ta-p/742

• After compiling the student feedback, simply unstar/unfavorite the Evaluation Student Feedback course to remove it from your Canvas Dashboard.

  • Existing Term dates will remove the course from the student's Canvas Dashboard at the appropriate time.

Please email desupport@santarosa.edu with any questions about this form or process or if you have questions about the directions for using the formatting tool.