Creating New Online Classes

OVERVIEW

An online class can be delivered fully online with no class meetings or with 1-99% of face-to-face contact replaced with online instruction. This page outlines the process of creating new online, hybrid, and blended courses. SRJC uses these definitions:

100% online is "online,"

51-99% online is "hybrid,"

1-50% online is "blended,"

Face-to-face with online materials is "web enhanced."

APPROVAL PROCESS IN THREE STEPS

These steps are for courses that are not currently approved for online, hybrid, or blended delivery. Contact Chas Crocker in Curriculum to find out if the course you would like to teach online is already approved, curriculum technician: (707) 527-4521, ccrocker@santarosa.edu.

Before any face-to-face classroom time can be replaced with online instruction, the instructional department must submit to the Curriculum office a Distance Education proposal. The DE proposal must be approved by the Curriculum Review Committee; this process is now handled in Canvas as described in Step 1. (Even if the course has been taught face-to-face, it still must go through the formal curriculum approval process to check that the course outline of record is current and required components of an online class are met.)

Upon approval of the DE proposal, the course becomes permanently available for online delivery by any instructor as the department sees fit.

Note the deadlines for submitting curriculum proposals and plan accordingly so that the curriculum approval process is completed well before schedule planning is due for the semester in which you want to teach the class. Due dates are noted in Step 1 below. For other curriculum deadlines, forms, and details see the SRJC Curriculum homepage. If you have questions about the curriculum approval process, contact Chas Crocker, curriculum technician: (707) 527-4521.

Step 1. Distance Education Proposal

Start by discussing your plans with your department chair to determine how your department makes decisions and recommendations for curriculum changes. Once you have the support of your department, follow these instructions to enroll in a Canvas module that will walk you through the steps for creating a new Distance Education course proposal at SRJC. Estimated time to complete the steps is 2 hours.

First, click on one of the following links to enroll in Distance Education course proposals in Canvas, based on the semester you plan to deliver a course online or hybrid for the first time. If in doubt, select the 1st option if you can make the deadline:

Spring 2019 delivery - Distance Education Course Proposals (deadline is August 1, 2018 for initial proposal submission)

Summer/Fall 2019 delivery - Distance Education Course Proposals (deadline is December 1, 2018 for initial proposal)

Next, you will be prompted to enroll in the course, as shown in this screenshot:

Enroll button for DE course Propsals course

Then, you will be prompted to go to the course, as shown in this screenshot:

Go to Course button

Once you are in the course, follow the instructions provided there to submit the DE Proposal form to the Curriculum Review Committee.

Step 2. Curriculum Review Committee Approval

Check the Canvas course for feedback from the Curriculum Review Committee. Follow instructions in the Canvas course to respond to feedback and to submit the signed form to Curriculum.

Step 3. Instructional Department Planning & Requirements

After a course has been approved for online delivery, the instructional department determines which sections will be delivered online and which instructors will teach those sections, based on department guidelines. Some departments might require an Online Special Expertise. Check with your instructional department for details.

INSTRUCTOR TRAINING AND REQUIREMENTS

ONLINE SPECIAL EXPERTISE CERTIFICATE

Most departments require instructors to complete a training process in Canvas before they are approved to teach online. Once training is completed, the instructor should receive an Online Special Expertise certificate.

CANVAS TRAININGS

Canvas trainings are offered regularly - check the Canvas Trainings & Tutorials page to see all of the upcoming Canvas trainings.

VISIT OR TAKE AN ONLINE CLASS

It is especially helpful to have the experience of being an online student yourself. You are then able to enhance your course design from a student’s perspective. This can be invaluable as you develop course content and anticipate how students will access materials and follow through with your instructions. (See also CSKLS 334 "How to Take an Online Class.")

California Virtual Campus (CVC) - The CVC catalog of distance education programs and courses continues the work of its predecessor – the California Virtual University Web site – in making information available about distance learning opportunities at California institutions of higher education. The CVC Professional Development Center gratefully acknowledges the assistance of the University of California in establishing the CVC catalog.

@ONE Training - Offers desktop webinars and online courses. The courses focus on various aspects of online teaching and last four to five weeks. @ONE also offers an Online Teaching Certification Program.

Cal State East Bay - Offers a Master of Science in Education with an Option in Online Teaching and Learning. This requires completion of 10 courses: eight required and two electives. All courses are 4.5 quarter units (equivalent to 3.0 semester units).

If you have already earned your Online Teaching and Learning Certificate (OTL 7801 - 7804), you can apply those courses toward the first four courses in the MS-OTL program. You will only need six more courses to earn the MS degree.

COURSE DESIGN GUIDELINES

Students who take online classes are to achieve the same student learning outcomes (skills and knowledge) as they would if they took the courses face to face. As you design your class, stay focused on the course objectives. It is important to think about how:

  • the information will be delivered in an online format,
  • how the students will complete assignments,
  • how you will measure the students’ learning,
  • and how you will obtain feedback from students to determine what’s working, what’s not, and to make changes, as needed. 

It should be the same process you use in your face-to-face classes. The difference is that you need to use technology in every phase of the design of your online course.

It is highly recommended that your first online course be one that you have taught in face-to-face so you are familiar with the instructional materials (i.e., textbook, assignments, assessment/grading, etc.). For more information, see moving a face-to-face class to an online environment.

DEVELOP COURSE MATERIALS

DE recommends that you first develop a syllabus and weekly schedule. Then, you can use these as guides to develop course materials based on the class learning objectives. Lessons should include lecture information in addition to instructions on what pages in the text to read and how to complete the assignments. Basically, convey what would you be saying to your students if you were teaching them face to face.

Here are two resources to provide ideas as you develop your online materials. Don’t forget about the publisher of your textbook. They can be helpful in supplying electronic materials they have already developed for the textbook:

  • Online Course Design Rubric  – Developed by the Online Education Initiative. Created using nationally recognized online educational standards relating to course design, interaction and collaboration, assessment, learner support, and accessibility, this comprehensive rubric supports instructors in providing a high quality learning environment that promotes student success and conforms to existing regulations.

Under all circumstances, before a particular instructor can be scheduled to teach a particular course online for the first time, his or her Web-based materials for that class should be inspected and approved for compliance with all federal, state, and district accessibility laws and regulations. The SRJC accessibility specialist is available to meet and consult with you, ideally before you create your course materials. For more information, see Web Accessibility.

For more information on developing online course materials, see Best Practices.